Sharing your Medical Information

Privacy Notice Summary – Your Information


Coronavirus (COVID-19) pandemic and your information

The Information Commissioners Office (ICO) recognises the unprecedented challenges the NHS and other health professionals are facing during the Coronavirus (COVID-19) pandemic. The ICO also recognise that: 'Public bodies may require additional collection and sharing of personal data to protect against serious threats to public health'. In order to look after your healthcare needs we may therefore need to share your personal information, including medical records, with clinical and non clinical staff in Practices from the surrounding locality including Practices in the Mid Dorset Primary Care Network.

Please be assured that we will only share information and health data that is necessary to meet your healthcare needs. Please also note that the data protection and electronic communication laws do not stop us from sending public health messages to you, either by phone, text or email as these messages are not direct marketing. It may also be necessary, where the latest technology allows us to do so, to use your information and health data to facilitate digital consultations and diagnoses and we will always do this with your security in mind. 

What type of information do we hold about our patients?

We collect and process the following information about our patients:

    • identity details – name, date of birth, NHS Number;

    • contact details – address, telephone, email address;

    • ‘Next of Kin’ details – the contact details of a close relative or friend;

    • details of any carer you may have, or anyone you care for;

    • details of any appointments with the GPs and nursing staff;

    • reports from secondary care of any A&E visits, inpatient stays or clinic appointments;

    • results of any scans, X-rays and pathology tests requested;

    • details of any diagnosis and treatments given;

    • details of any longstanding health concerns and conditions;

    • details about your health, treatment and care and other relevant information from health professionals, care providers or relatives who care for you;

    • information about any allergies;

    • information about any DNAR decisions and any living wills that we know of;

    • correspondence from other Health and Social Care providers that provide you with services.

We work with a number of Health and Social care organisations and independent treatment centres in order to provide you with the best possible care and options for treatment. Your information may therefore be shared securely to provide continuity of care.

Sharing patient information

We know that good communication with other healthcare professionals involved in your care is beneficial to you, and so we work closely with many organisations in order to provide you with the best possible care. This means that if another healthcare professional or service is involved in your care, it might be appropriate to share information with them in order for you to receive the required care.

Your information will be shared between those involved in providing health care services and treatments to you. This includes doctors, nurses and allied health professionals, but may also include administrative staff who deal with booking appointments or typing clinic letters.

Access to information is strictly controlled and restricted to those who need it in order to do their jobs. All of our staff receive annual mandatory training on confidentiality and data security and also have strict contractual clauses within their employment contracts which oblige them to respect data protection and confidentiality.

Sending Photographs to the Surgery

Please keep in mind any photos you upload will be added to your record and used for your clinical care.

Photos may be seen by male or female practice staff.

Photos should not be of an intimate area (such as genitalia, anus, bottom or breast) even if these are the problem area.

For more information about who we share information with, the purpose of information sharing, our lawful basis for processing data, and information about your rights as a data subject, please see click the links below.

Puddletown Surgery Data Sharing-Patient Information Leaflet here.

Choosing which organisations can view your record here.

Full Privacy Notice here.

Covid Privacy notice here.

You may also ask our Reception team for a copy.

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